Templates
Email template: a staffing agency writing to a client company
A staffing agency's first email to a client company should name one role type, one proof point you can back, and one question about their hiring. Below is a first email and one follow up. These texts are not measured yet.
Published by Sellinger AI. Numbers and settings checked on 19 October 2026 against the fact register. Report an error.
The text
Subject: [role type] hiring at [company] Hello [first name], I run [agency], where we place [role type] for [kind of company] in [region]. [One proof point that is true and checkable, such as a count of placements in the last year.] Are you hiring [role type] this quarter, and is that handled in house or with a partner? [Name]
Hello [first name], One more line in case it helps: [a single fact about how you work, for example how fast you send a shortlist]. If someone else owns hiring for [role type], I would be grateful for their name. [Name]
Why each line is there
| Line | Why it is there |
|---|---|
| One role type | A narrow offer is easier to place in a busy person's head than "all kinds of talent". |
| A proof point that can be checked | Do not invent a number. If you have none, leave the line out. |
| A question about how it is handled now | It is easy to answer and it shows whether you are talking to the right person. |
| Asking for the right name | It turns a miss into a referral. |
What it measured
No data yet. Sellinger has not measured results for this exact text, so this page makes no claim about replies, meetings or revenue. Measured campaigns are in the case studies.
When not to use it
- When you cannot fill the proof point with something true.
- For candidate outreach. This is a message to a client. The recruiting goals in the app cover roles and screening calls; see recruiting goals.
How to paste it into Sellinger
- 1
Step 1
Open Flow-Maker
In the campaign's configuration drawer, open Flow-Maker and add the steps you need.
- 2
Step 2
Paste each email
Paste the text into the step's instruction box. The box personalizes a pasted message with the lead's data, so read the first sends before you widen.
- 3
Step 3
Set the waits
Set the gap before each step. Sending follows the schedule you set on the account.
Common questions
How many follow ups?
Can the agent do this for recruiters?
Sources and method
Wording is ours. No measured outcome exists for this text, checked 19 October 2026.
Related: Template: recruiting goals, Use case: recruiters, Template: email follow up after no reply.
