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Best AI note takers with CRM sync in 2026: prices, free limits and the CRMs they name
Five AI note takers each list a free plan and a sync to Salesforce and HubSpot, so the choice comes down to free limits, price per seat and where the sync starts. Fireflies lists Pro at $10 billed annually, Fathom lists unlimited free recordings, and Otter caps its free plan at 300 minutes a month. Sellinger is not a note taker. It lists Fireflies as a live integration, so call notes can sit next to the conversations the agent holds.
Published by Sellinger AI. Numbers and settings checked on 19 October 2026 against the fact register. Report an error.
How this page was built
- Inclusion: an AI meeting note taker that names Salesforce or HubSpot sync on its own pages.
- Every cell links to the vendor page it was read from, dated 19 October 2026. Where a page did not label which price is monthly or annual, the cell says so. Two vendors' prices come from their own blog pages, because the pricing page showed no numbers or returned an error.
- There is no total score, no ranking and no winner badge. Rows are alphabetical.
Prices and free limits as stated
| Tool | Plans as listed | Free plan | Source |
|---|---|---|---|
| Fathom | Premium $20 or $16; Team $19 or $15; Business $34 or $25; Enterprise by quote. Team and Business need 2 users. The page does not label which figure is monthly | Free forever with unlimited recordings and transcriptions; limited AI action items | fathom.ai, read 19 October 2026 |
| Fireflies | Pro $10 billed annually or $18 monthly; Business $19 annually or $29 monthly; Enterprise $39, annual only | Free: 400 minutes of storage per team, 2 hour recording limit, no video | fireflies.ai, read 19 October 2026 |
| Otter | Pro $16.99 monthly list, shown struck through beside a promotional price; Business $30 monthly; Enterprise by quote | Basic: 300 minutes per user a month, 30 minutes per conversation | otter.ai, read 19 October 2026 |
| Read AI | Pro $19.75 or $15; Enterprise $29.75 or $22.50; Enterprise+ $39.75 or $29.75. The page does not label which figure is monthly | Free: 5 transcripts, notes and reports a month, 1 hour meetings | read.ai, read 19 October 2026 |
| tl;dv | Pro $29 monthly or $18 billed annually; Business $39 monthly or $29 annually | Free forever: AI notes for 10 meetings a month | tldv.io, read 19 October 2026 |
Prices are as each vendor states them and are not converted. Otter's promotional price applies only with an India issued credit card per its footnote, so it is not shown. Gong is not in the table because it publishes no prices (gong.io, read 19 October 2026).
CRM sync, as each vendor names it
| Tool | CRMs named | Where the sync starts |
|---|---|---|
| Fathom | Salesforce and HubSpot only | Its integrations page notes a limit of 3 users per domain without a clear plan mapping |
| Fireflies | Salesforce and HubSpot | Not stated on the page read |
| Otter | HubSpot and Salesforce, the only two listed | Not stated on the page read |
| Read AI | Salesforce and HubSpot | Not stated on the page read |
| tl;dv | Salesforce and HubSpot | CRM integrations start on Pro; Business adds custom field mapping |
Sources: the integrations or pricing pages linked above, read 19 October 2026. A CRM not named here is not listed on the pages checked, which is not the same as unsupported.
Fireflies and Otter also list an MCP server for assistants such as Claude and ChatGPT, and Fathom says its data is accessible in them.
Where Sellinger sits
Sellinger is not a note taker, and it does not record meetings. Among its live integrations it lists Fireflies and HubSpot (HubSpot (two way), Cal.com, Calendly, Slack, Fireflies, RB2B, GoHighLevel, Shopify, REST API and webhooks, Claude and ChatGPT via MCP). A call recorded by a note taker can sit beside the conversations the agent held on LinkedIn, email and WhatsApp, in a CRM that keeps the full history, with a two way HubSpot sync.
When not to choose Sellinger
- You need meetings recorded and summarized. That is what the tools above do, and Sellinger does not record calls.
- You want notes pushed into Salesforce today. Sellinger lists Salesforce as coming soon, and every note taker above names it.
- You are one person who wants free transcription. Several tools above have free plans, and Sellinger's start is a 30 day trial on messaging modules and bundles.
Common questions
Which AI note taker is free?
Do they sync to HubSpot and Salesforce?
Does Sellinger record meetings?
Why is Gong not compared?
Sources and method
Vendor cells read from each vendor's own pages on 19 October 2026, linked in the tables. Sellinger from the facts page.
Related: Best AI CRM tools, Integrations, Best appointment setting software, Sellinger alternatives.
